You are reviewing the response to an RFP issued by your company for a project that will last a year and exceed USD $5 million. Three vendors have been short listed.
The first, Nosteltec Inc. is a relatively new company in this industry. It has put together a team of industry experts having a great deal of industry experience and qualifications.
The second company, Xen Contractor, has been in business for 20 years. You and your company have a long and positive history working with this vendor.
The third company is SonoNet LLC. They have been in business for 10 years and have a reputation for their extensive expertise and delivery; they are also well known as for being one of the more expensive providers in the market.
You have many relationships with Xen Contractor staff that have been established during prior procurement contracts with this company. As a result a project manager from Xen Contractor with whom you are friendly both personally and professionally, calls you for clarification on a point mentioned in the 2nd section of the RFP. What should you do?
A. Clarify via email.
B. Clarify via phone call.
C. Advise the vendor that the RFP is self-explanatory.
D. Send the clarification to all three vendors.